The resources below are provided to help applicants prepare to complete the Section 5310 application and get ready to manage funding if awarded. They are organized by when they apply, during the initial application process, after an award, and during the risk-assessment process. Some items are templates you can adapt, some are samples for reference, and some are links to federal forms or guidance.
Learn more about the Section 5310 program from a participating subrecipient. Triangle Disability and Autism Services is a long-time participant in the Section 5310 program. In this interview, they share their experience and advice for other organizations considering applying for a grant.
Checkout a current 5310 Subrecipient Testimonial HERE!
Application Resources
Check out the Section 5310 Grant Applicant Brochure for a quick overview of the program and this Section 5310 Grant Applicant Checklist as a quick reference guide to help in completing your application.
The following items should be attached and included with your application submission:
- Budget Template (included in the application packet) - use the template to prepare the budget attachment for your application.
- Local match documentation
- Local Match Letter of Support template (for third-party match commitments)
- Local Match Certification template (when your organization is providing the match)
- Certifications and assurances - FTA FY2026 Certifications and Assurances (the required federal certifications applicants must agree to).
- Certification of lease cost-effectiveness - FTA leasing arrangements template (if your project involves leasing).
- Modified total direct costs worksheet (included in the application packet as well) - use when it applies; otherwise submit documentation of a federally approved indirect cost rate / Indirect Cost Plan.
- Written standards of conduct (including conflict of interest policy) - example COI policy
- Section 5310 grant applicant checklist - This checklist can be used as a quick reference to ensure all documentation is ready for the application.
For nonprofit organizations
- IRS Form 990 - About Form 990 (IRS). Nonprofits provide their most recent filing.
- W-9 form - IRS Form W-9.
For government agencies
- Asset management policy — example transit asset management plan (example for reference).
- Transit Vehicle Manufacturer (TVM) certification/reporting:
Post-Award Resources
The following items apply after an award; grant disbursements are not made until required policies are in place.
- FTA-funded asset listing (inventory, depreciation, maintenance) - asset inventory tracking spreadsheet example (applies only if your organization has FTA-funded assets).
- Procurement compliance - FTA third-party contracting guidance (Circular 4220.1G). For Section 5310 subrecipients to certify compliance with federal competitive procurement standards (2 CFR 200.317–327).
- Triennial review report — About Triennial Reviews (FTA)
- Title VI notice / program - example Title IV (and ADA) notices
- ADA policy - ADA policy template
- Drug & alcohol / drug-free workplace policy - example policy
- Seat belt use policy - sample policy
- Distracted driver's policy - sample policy template
- Safety and security procedures for safeguarding equipment and assets
- Protection of sensitive information / PII policy - two adaptable sample templates:
City of Raleigh staff can work with you to provide additional feedback and help you develop needed documents; contact information is at the bottom of this page.